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Scarlett Johnson is employed by Seaside City Council in an IT Support role. The CEO of Seaside City Council has asked Scarlet to assist Damien Francis to make the best use of the technology available to them. Damien Francis uses a report template. He needs to print part of the report to forward to his manager. He prints the whole report by pressing the Printer icon, discards the fifteen pages he does not need, then hands on the two pages he does need. Scarlett enquired if this type of printing need was standard. Damien said that his manager only ever needed two pages of the 17 page report in hard copy. The report is compiled fortnightly. What modifications should Scarlett make to Damien Francis' report template? List the steps you would follow to develop a template for a standard company letter.

Public Comments

1. Hi, Hmmm. To only print a few pages of the report I would first use the File Menu|Print Review option to identify the pages that are needed to be printed...then I would use the File Menu|Print option to bring up the print dialog box and adjust the settings withing the Print Dialog Box "Page Range" section to only select and print the pages I want printed. Also, applications like FinePrint and pdfFactory might also make your printing /stationary life easier... http://www.fineprint.com I hope this help in some way.
2. Instead of printing by clicking the printer icon, choose the print menu option and select pages 1-2 only. Depending on the file format of the report, you could also break the report into sections and print only the summary section. To create a template for a standard letter, I would use a word processing package such as Microsoft word and insert fields for the variable information (such as the date, addressee, subject, etc.) and then use the mail merge functionality.